Certificate of Documentation Renewal

Discussion in 'General Discussion' started by Jaybeaux, Nov 9, 2018.

  1. Jaybeaux

    Jaybeaux Active Member SILVER Sponsor

    332
    Jan 3, 2016
    Upper Potomac River
    420 Sundancer 2004
    Naught On Call
    Cummins 6CTA-8.3's with V-Drives
    9KW Onan Genset
    I want to give a huge shout out to the Department of Homeland Security/United States Coast Guard/National Vessel Documentation Center. The efficiency, ease, and speed with which they processed my renewal was absolutely amazing.

    On Sunday morning, November 4th, I opened my snail mail letter which contained form CG-1240, which is the renewal application. They also instructed me that I can "renew on-line" via the pay.gov website. You fill out the CG-1240 online, you can pay via credit card, and here is the big payoff.......I received my newed Certificate of Documentation in the US Postal Service mail yesterday afternoon at my home!

    Outstanding service!

    Jaybeaux

    PS....Don't fall for the offers for 3rd party firms to handle your re-documentation needs. It is only $26 if you go straight to the NVDC.
     
    LG111 and Great Lakes like this.
  2. Todd320

    Todd320 Active Member

    540
    Jul 21, 2016
    St. Petersburg, FL
    2007 Sea Ray 320DA
    Twin V-drive 5.7L 350 Horizon
    +1 on the don’t fall for third party re-documentation. Took me about 3 minutes before I realized what was going on the first time I received one.

    I just lost my drivers license, I was able to get a new one from FL DMV completely online. Took less than 7 days to show up. Never had to go in person.
     
  3. PatrickM

    PatrickM New Member

    12
    Sep 8, 2018
    Pawcatuck, CT, USA
    2004 Sea Ray 260 Sundancer
    350 MPI Mercruiser Bravo III
    My friends who were smart enough to migrate to Florida all rave about the FL DMV efficiency. CT DMV moves at the speed of a slug in spite of itself!
     
  4. Great Lakes

    Great Lakes Active Member GOLD Sponsor

    341
    Oct 11, 2016
    Lake St. Clair (MacRay Harbor)
    2005 390 Sundancer
    GHS Platform
    Bow/Stern Thrusters
    8.1
    Jay, 100% agree!
    I just renewed mine as well and it was almost too easy online..especially for a government agency
     
  5. sbw1

    sbw1 Well-Known Member

    Oct 10, 2006
    West Michigan
    This is listed in my signature
    This is listed in my signature
    Not to rain on everyone's parade, but remember these renewals used to be free, and there is no decernable benefit to having the certificate. Agree the online experience works.
     
    The Bill Collector likes this.
  6. ZZ13

    ZZ13 Well-Known Member GOLD Sponsor

    Nov 25, 2009
    Lady's Island, SC
    2001 400 Sedan Bridge
    Cummins 450 Diamond
    I don't have any problem giving the CG $26 a year so they can do their job on our waters.
     
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  7. sbw1

    sbw1 Well-Known Member

    Oct 10, 2006
    West Michigan
    This is listed in my signature
    This is listed in my signature
    Purpose of documentation is to help track mortgages and ownership, i.e., financial. Does not effect search and rescue ops funding, and adds to the paperwork tracking workload of the agency. Used to be free and now the government charges fees that go up with time. No decernable benefit to you.
     
    The Bill Collector likes this.
  8. Stee6043

    Stee6043 Well-Known Member

    Jun 1, 2015
    West Michigan
    1997 Sundancer 400
    7.4L Gassers
    Enjoy the pain-free life on the front end. I recently lived through the process of terminating documentation on the boat I now own. I didn't receive the release from USCG until 8 weeks after the form was sent it.
     
  9. Jaybeaux

    Jaybeaux Active Member SILVER Sponsor

    332
    Jan 3, 2016
    Upper Potomac River
    420 Sundancer 2004
    Naught On Call
    Cummins 6CTA-8.3's with V-Drives
    9KW Onan Genset
    But if you are not documented, then you are registered in your state. How much does your state registration cost per year? I'm sure it varies from state to state.
     
  10. Stee6043

    Stee6043 Well-Known Member

    Jun 1, 2015
    West Michigan
    1997 Sundancer 400
    7.4L Gassers
    You still need a state registration even if you are documented. So you're paying both. You would, however, avoid state title costs...
     
  11. Mittens

    Mittens Active Member

    501
    Mar 5, 2017
    Huntsville, AL
    2002 340 Sundancer, All Cherry Cabin, Black Canvas.
    8.1 Mercs, V Drives, 4.5kw Westerbeke.
    so what if you just stop paying the yearly documentation?
     
  12. Jaybeaux

    Jaybeaux Active Member SILVER Sponsor

    332
    Jan 3, 2016
    Upper Potomac River
    420 Sundancer 2004
    Naught On Call
    Cummins 6CTA-8.3's with V-Drives
    9KW Onan Genset
    Documented boat in Virginia do not need to be registered with the State (Commonwealth), so there is no "paying of both".
     
  13. J.Wilt

    J.Wilt Active Member SILVER Sponsor

    709
    Jan 29, 2010
    W. Mich. / Lake Michigan
    420 Sundancer 2005
    Cumming 6cta V Drives
    Highfield 310 , 15hp Mercury
    PS....Don't fall for the offers for 3rd party firms to handle your re-documentation needs. It is only $26 if you go straight to the NVDC.[/QUOTE]

    I did fall for the 3rd party, was able to pay upfront for three years at $75.00. Received documentation ok but have to send email for new doc each year.
     
  14. sbw1

    sbw1 Well-Known Member

    Oct 10, 2006
    West Michigan
    This is listed in my signature
    This is listed in my signature
    Mortgage lender will likely go after the entire balance of the loan, or you can pay the non renewal penalty if allowed.
     
  15. Jaybeaux

    Jaybeaux Active Member SILVER Sponsor

    332
    Jan 3, 2016
    Upper Potomac River
    420 Sundancer 2004
    Naught On Call
    Cummins 6CTA-8.3's with V-Drives
    9KW Onan Genset
    Is there a source for this assertion?
     
  16. sbw1

    sbw1 Well-Known Member

    Oct 10, 2006
    West Michigan
    This is listed in my signature
    This is listed in my signature
    Preferred ship mortgages require documentation. The requirements are spelled out in your preferred mortgage contract if you finance the purchase using that type of instrument. Look for it in your fine print. Or Google preferred ships mortgages and read all about them.

    Certificates of Documentation renewals that go beyond the 30 day grace period require addional fees to reinstate the documentation of the vessel. The CG's web site explains the rules. If you let your documentation expire while you still have a preferred mortgage you are in violation of your lender terms. Getting the breaches cured requires communication with the documentation center which does not answer its phone (endless phone trees) and the mortgage lender. Lenders have adopted phones trees as well. Have you tried speaking with a person at a bank recently? It is not easy.

    You are better off keeping your documentation current and remaining in compliance with your mortgage terms so your loan does not get called.
     
    Last edited: Nov 10, 2018
  17. douglee25

    douglee25 Well-Known Member

    Jan 13, 2008
    NJ
    Boatless
    Big ones!
    When I purchased my boat the seller had the documentation with him. While closing the bill with the local marina who assisted with haul out and some maintenance, I mentioned I had a question on the documentation process. "Hold on and I'll get the documentation expert who handles that" he said. Doc guy says he doesn't know the details bc they use a 3rd party... Hold on we'll call. Get on the call and they wanted $500 to do the transfer. I caught the woman off guard asking her about the specific form codes. She reluctantly answered and the doc guy hung up and said, "Whelp I guess you don't need my help!" and stormed out of the office and slammed the front door. Lol. It was comical!
     
  18. sbw1

    sbw1 Well-Known Member

    Oct 10, 2006
    West Michigan
    This is listed in my signature
    This is listed in my signature
    Before the online service became available, my mailed in renewal was somehow lost in the mail or by the CG. I did not think too much about the glitch because my certificate renews in November and the boat is hauled so no need to worry about a current certificate until spring time. Finally noticed it did not show up so attempted contact CG for advice and discovered they do not staff the phone with a person. Went to the CG station the in our town for advice and got little help but eventually an email address to try. That eventually worked. Canceled payment on the first check, cut a new one and then sent an overnight mailer with a new form to reinstate the certificate, etc. whole thing cost $26 for renewal, $18 to overnight and get a signature, plus a late renewal fee. Ended up spending about $100 because of errors I did not make. Plus, spent two or three hours dealing with bureaucrats who provided almost no help and could care less. The online service improves the process, but remains an annual reminder of how we must continue to pay our government for things that result in little or no benefit.
     
  19. Woody

    Woody Well-Known Member

    Nov 20, 2007
    N. Wisconsin/Lk Superior
    2005 420DA
    Cummins 6CTA8.3
    I dunno, who's really the bad guy? Is it the banks that require certification or is it the USCG for doing the work?
     
  20. sbw1

    sbw1 Well-Known Member

    Oct 10, 2006
    West Michigan
    This is listed in my signature
    This is listed in my signature
    I understand the need for processes that promote lending at resonable rates. Without them commerce would be impeded. However, when the systems depend on an agency that primarily performs services that are related to saving lives, interdiction of drugs and public safety, servicing mortgage lenders seems to be an afterthought. At least it is when the process has a hiccup. If the CG is going to "do the work" it needs to be responsive to citizens when there is a work related question. This problem is certainly not confined to the agency. Most governmental agencies are non responsive. Social Security is a notable exception.
     
    Handsome Transom and marty51 like this.

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